employee DMS
DexterityTech presents ePFile, a streamlined solution for efficient employee document management within SAP SuccessFactors. ePFile simplifies the process of accessing and managing employee documents, providing a centralized repository with role-based access controls, all seamlessly integrated within SAP SuccessFactors.
It leverages your company’s SAP SuccessFactors environment to simplify document management for stakeholders at all levels – employees, managers, and, most importantly, the HR team. It streamlines HR-related document management processes and improves employee experience across the board.
Drive Document Completeness
Identify missing / expiry documents at a glance
The Document Completeness widget on the ePFile dashboard highlights any gaps in an employee’s documents.
Initiate reminders through email & notifications
Send direct emails and SuccessFactors notifications to prompt employees to fill up missing documents in the system.
Take immediate contextual action
Browse directly to the relevant folder with the missing / expiring files to quickly understand what needs to be done to remedy the situation.
Capture Generated Documents
Save time spent on re-generating documents
Reduce admin / employee effort spent on re-generating documents (promotion letter, compensation letter, etc.) by storing a copy for direct access on the ePFile platform.
Ensure consistency and data integrity
Easily track details of documents generated including records and who generated the document, and when the document was generated.
eSignature Integration
Common repository for signed documents
Eliminate loose and disorganized files, route e-signed files directly back into SuccessFactors for management with ePFile.
Single platform of action
Trigger e-signature workflows directly from ePFile and avoid working with different platforms for different workflows.
Employee File Audit Trail
Track employee file history
Log access/download/upload history for employee files along with timestamps.
Augment audit features on SAP SuccessFactors
Augment data-level audit features on SAP SuccessFactors with file-level tracking for compliance and safeguarding.
Store & Access Module Documents
Customizable workspace
Rename folders and document categories from module names (default) to meet business requirements, adding and removing categories as necessary.
Consolidate cross-module documents
Use ePFile to gather documents from modules like Recruiting, Performance & Goals, Compensation, that lack out-of-the-box integration with Employee Profile.
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